Woohoo! Congratulations on wrapping up your comp cycle!! 🥳 You are now ready to move on to the next stage: Reward Letters ✉️
There are two ways wherein the letters can be generated: one is through the in-app functionality and the other is to generate the letters outside of the tool with the help of the Pequity team. We will recommending the best approach for your company.
Once all of letters have been generated, the Pequity Implementation team will be informing you that the letters are now ready for download.
Now, how can Pequity users access the reward letters?
As Company Admins, you have the ability to bulk download all of the letters. Here's how you can do that:
- Head over to the cycle that was just completed
- Open the cycle as an admin
- Click on the "Download All Letters" button next to the Cycle Settings. Your download will begin in a few seconds. Once done, you can locate the zip file in your Downloads folder.
Planners / Planning Partners will be able to download the letters individually by going into the cycle and clicking on the "Download" buttons on the right hand side of the screen, under the "Reward Letters" column. Just a note: They will only have access to the letters of employees that they previously planner for. For planners who are in the latter waves, they can filter down the manager / supervisor column to be able to narrow down to certain employees/ their managers.
Similarly, Admins also have the ability to individually download reward letters for quick validation.
Note: If there is no letter available for an employee, possibly because they are not eligible for any increases for this cycle or the company would send out their own letter, the "Download" button would be greyed out.